New regulations on management for cash, property and documents at the State Treasury

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The State Treasury shall check and count it to assess the value of property and account into the temporary deposit account for the processing pending of the depositor at the State Treasury. Photo: T.L

This Circular replaces Circular 122/2012/TT-BTC dated 27th July 2012 of the Ministry of Finance stipulating the management for cash, valuable documents and precious property deposited and preserved by the State Treasury.

The Circular stipulates that the State Treasury shall receive property in boxes/bags/packages sealed by the depositor; the seal is stamped and signed by the sealer.

If the deposited properties are cash or foreign currency put into a temporary deposit account pending processing for the depositor, they shall be processed as follows:

For cash deposited at the State Treasury, the State Treasury shall check and count it to assess the value, and credit it into a temporary deposit account for the depositor pending processing at the State Treasury.

For cash and foreign currencies (foreign currencies that the State Treasury has payment account in foreign currency at the Bank) deposited at the Bank, the depositor shall directly deposit them at the Commercial Bank to transfer to the State Treasury's account. The deposit shall be in accordance with the commercial bank’s instructions. The State Treasury shall account into the temporary deposit account for the depositor pending processes by the State Treasury according to regulations.

The Circular also stipulates that the State Treasury shall take responsibility for opening books to record and monitor each deposit and withdrawal. The State Treasury officer has to instruct procedures and facilitate the depositor in depositing and returning properties.

The State Treasury must fully prepare the equipment: wrapping paper, string, bag, box and seal. At the same time, keep secrets and ensure absolute safety of boxes/bags/packages of the depositor’s property and shall not cause confusion, loss or damage to property.

According to the provisions, the State Treasury shall sufficiently and accurately return property in sealed boxes/ bags/packages to the depositor upon the competent agency’s decision. Then, promptly notifying to the depositor to take remedial measures in case the seal of boxes/ bags/packages may be damaged.

The State Treasury shall also be responsible for compliance with the decision of the competent agency on the handling of property and shall not be responsible for the contents of the property handling decision. The State Treasury shall not be responsible for the quantity, weight and quality of the depositor’s property in sealed boxes/ bags/packages.

If the State Treasury detects the loss of the depositor’s property at the State Treasury, that State Treasury must immediately notify the competent agencies and the depositor to coordinate for settlement.

The Circular also stipulates that agencies, organizations depositing their property at the State Treasury must comply with processes and procedures on transferring and receiving property in accordance with provisions.

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If the depositor detects the loss of the dossier of deposited property, it must immediately notify the State Treasury in writing to coordinate and prevent evildoers from stealing the property.

When changing and transferring deposited property to other units, the transferred-unit must issue an official letter proposing the State Treasury to continuously preserve property in accordance with the competent agency’s Decision.

This Circular will take effect from 15th December 2019.