The principle of converting electronic invoices to paper invoices

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The Ministry of Finance’s Circular No. 32/2011 / TT-BTC has clearly defined the principle of converting electronic invoices to paper invoices. Photo: Thuy Linh.

According to the General Department of Taxation, the Ministry of Finance’s Circular No. 32/2011 / TT-BTC has clearly defined the principle of converting electronic invoices to paper invoices. Accordingly, the seller of the goods is allowed to convert the electronic invoices into paper invoices to prove the origin of tangible goods in the circulation and only be converted once.

Electronic invoices converted to paper invoices must meet the following conditions: reflecting the integrity of the contents of the original electronic invoices; having a personal notation that they have been converted; the signature and name of the person making the change from electronic invoices to paper invoices.

Apart from the above-mentioned conditions, electronic invoices converted into paper invoices to prove the origin of goods must satisfy the provisions of Clauses 2, 3 and 4, Article 12 of Circular No. 32/2011 / TT- BTC and must be signed by the legal representative of the seller as well as seal of the seller.

Buyers and sellers may convert electronic invoices into paper invoices for the purpose of keeping accounting vouchers in accordance with the Law on Accounting. Electronic invoices converted into paper invoices for archiving accounting documents must satisfy the requirements specified in Clauses 2, 3 and 4 of Article 12 of Circular No. 32/2011 / TT-BTC.

Regarding the legal validity of converting electronic invoices, the General Department of Taxation has stated that converting electronic invoices have legal validity when ensuring the integrity requirements of information on the source invoices. The signature of the transferee shall be in accordance with the provisions of law on conversion of electronic invoices.

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Based on the above provisions, according to the General Department of Taxation, if customers use electronic invoices converted into paper invoices which satisfy the conditions stipulated in the Ministry of Finance’s Circular No. 32/2011 / TT-BTC dated 14 March 2011, the credit institutions shall provide credit to customers according to current regulations.